Turn disorganized data into clear business decisions.
Xyclone Solutions cleans, organizes, analyzes, and visualizes your business data — so you can see performance, spot opportunities, and decide with confidence. No in-house analyst required.
The data is there. The answers aren’t.
Records live across a dozen spreadsheets, files, and inboxes.
Two reports on the same month show two different totals.
Monthly reporting eats hours of manual copy-paste.
Duplicate and incomplete records make you second-guess the numbers.
Trends are buried — you can feel them but can’t see them.
You’re collecting data but not sure how to use it.
There’s no single place to check how the business is doing.
Every question means digging through files all over again.
Your data doesn’t need to be perfect before you ask for help. That’s our job.
From scattered files to a single clear view.
The same business data — before and after Xyclone. Switch the view to see the difference.
Before Xyclone
- Messy, inconsistent spreadsheets
- Duplicate and conflicting records
- Disconnected files everywhere
- Totals calculated by hand
- Formats that never match
- Decisions made on guesswork
After Xyclone
- Clean, standardized data
- One reliable reporting structure
- Defined, meaningful KPIs
- Interactive dashboards
- Practical, plain-language insights
- Easy monthly updates
Everything from messy files to finished dashboard — in one place.
Most clients need more than one thing. We handle cleanup, dashboards, analysis, and reporting as a connected service, so nothing falls through the cracks.
Data Cleanup & Organization
We clean, standardize, and organize business records so they are consistent, easier to maintain, and ready for reporting or analysis.
The Outcome: A reliable foundation for reports, analysis, and better business decisions.
Dashboard Design & Development
We design dashboards that bring important business information into one clear view.
The Outcome: See important business information clearly without searching through multiple spreadsheets and reports.
Executive Summaries & Recommendations
We turn completed analysis, dashboards, and business reports into a concise summary for owners and managers.
The Outcome: Get the essential information without having to interpret every chart, worksheet, or report yourself.
This is what your Monday-morning check-in could look like.
A preview of the kind of dashboard Xyclone builds — KPIs, trends, and summaries, all in one view. Figures below are illustrative only.
- Over the full 12 months, revenue is up about 12% year over year, led by recurring maintenance plans, with overdue invoices at 10%.
- Overdue invoices fell to 10% after the new reminder step — it’s working.
- Tuesdays are consistently the slowest day network-wide; consider a mid-week offer.
- Recommend tracking repeat-customer rate as a core KPI going forward.
Built around how your industry actually runs.
If your business runs on spreadsheets, invoices, and recurring reports, a dashboard can make it clearer. A few examples:
HVAC
See job profitability, maintenance-plan revenue, and seasonal demand in one place.
- Service vs. install revenue
- Maintenance-plan renewals
- Technician utilization
- Seasonal demand
Construction & Contractors
Track profitability, labor, invoices, and completion across every project.
- Job profitability
- Labor & material costs
- Invoice & AR status
- Completion timelines
Cleaning & Home Services
Understand recurring revenue, crew performance, and customer retention clearly.
- Recurring revenue
- Crew performance
- Customer retention
- Revenue by service
Restaurants & Food Service
Know your sales by day, top items, and how each location performs.
- Sales by day/hour
- Top menu items
- Location comparison
- Labor vs. sales
Trucking & Logistics
Monitor route performance, driver activity, fuel costs, and receivables.
- Route performance
- Driver activity
- Fuel & operating costs
- Invoice tracking
Not on the list? These are just examples. If your business depends on spreadsheets, invoices, customer records, or recurring reports, we can certainly help.
A clear path from first call to finished solution.
No surprises. You’ll always know what’s happening, what’s next, and what you’ll receive.
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Discovery
We learn your business, your files, and what you actually need to see.
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Data Assessment
We review the structure, quality, and usability of the information you have.
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Planning
We define scope, deliverables, KPIs, and timeline together — before any work begins.
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Cleanup & Development
We clean the data, run the analysis, and build the solution.
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Draft & Review
You review the final draft and refine as needed.
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Delivery
You get the finished files, dashboard, summary, documentation, and a walkthrough.
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Ongoing Support
Recurring updates and support when your package includes them.
The data partner your business deserves.
We simplify the data side of your business so you can make clearer, more confident decisions.
Built for small business
No enterprise overhead or unnecessary complexity — just solutions sized for you.
Founder-led & personal
You work directly with the owners.
Plain-language explanations
We tell you what the numbers mean and provide recommendations on what to do next.
English & Español
Full service and support in both languages.
Training & documentation
You’re never handed a file with no instructions.
Confidential by default
Your data is used only for the agreed project.
Business sense, backed by data skills.
At Xyclone Solutions, our mission is to help small and growing businesses turn disorganized data into clear, practical information they can use with confidence. We believe valuable business insights should not be limited to large companies with dedicated analytics teams. We provide personalized data cleanup, analytics, dashboard development, reporting, and workflow solutions that make it easier for business owners to understand performance, identify opportunities, and make informed decisions.
Our goal is to make professional data solutions accessible, understandable, and useful for organizations that rely on spreadsheets, manual reports, and disconnected systems. By combining business knowledge, data analysis, and technical expertise, we create solutions tailored to each client’s goals, operations, and level of experience. We are committed to clear communication, reliable service, responsible handling of business information, and ongoing support that helps our clients feel confident using their data to move their businesses forward.
Ligia Abreu
Founder, Business Intelligence Consultant
Ligia started Xyclone Solutions after seeing how many small businesses collect valuable data every day but never get to use it. With a background in business administration, operations, and client service — plus graduate study in data analytics — she connects what a business needs with what its data can show.
Her focus isn’t just attractive charts. It’s helping owners understand what the numbers mean, which KPIs matter, and what to do next. She holds a degree in business administration and is pursuing graduate education in data analytics.
Christian Sierra
Co-Founder, Software Engineer
Christian leads the technical side of Xyclone Solutions. He builds the software that makes analysis repeatable: Python data processing, workflow automation, custom dashboards, and the web applications clients use every day.
He believes good analysis should run itself, not get rebuilt by hand every month. Where Ligia defines what a business should measure, he builds the system that measures it reliably, on schedule, and without requiring a developer on standby.
Start where you are. Grow when you’re ready.
Five ways to work together, from a single spreadsheet to ongoing reporting support. Every project is scoped to your actual needs.
Spreadsheet Refresh
One spreadsheet cleaned, standardized, and returned ready to use.
- De-duplication & standardization
- Consistent formats & data types
- Organized, logical columns
- A usable cleaned file
Business Organization
Multiple files cleaned, combined, and reorganized into a better structure.
- Everything in Spreadsheet Refresh
- Merge & split related files
- Consolidated reporting structure
- Documented layout
Business Insights
Cleanup, analysis, visual reporting, and an executive summary.
- Data cleanup
- Analysis of your key questions
- Visual report
- Executive summary & recommendations
Dashboard Solution
Clean data, a custom dashboard, insights, training, and support.
- Everything in Business Insights
- Custom interactive dashboard
- Walkthrough & documentation
- 30 days of support
Ongoing Reporting Support
Monthly updates, dashboard maintenance, and recurring analysis.
- Monthly dashboard refresh
- Recurring reports
- Maintenance & support
- Additional analysis as needed
Every business is different — pricing is quoted per project after a free consultation.
Questions, answered.
Small and growing businesses that rely on spreadsheets, invoices, customer records, and recurring reports — across many industries. If your business runs on data, we can likely help.
No. Sending us messy, incomplete files is completely normal — organizing them is exactly what we do.
Yes. Merging, splitting, and consolidating files into one reliable structure is a core part of our work.
Whatever fits your needs — Power BI, Tableau, Excel, or a custom web dashboard. We recommend based on your data and budget, not a single tool.
Yes, with an ongoing support arrangement. We set up templates and a refresh workflow to make updates fast and consistent.
It depends on scope and data quality. We give you a realistic timeline during planning, before any work begins.
Your business is already creating valuable data. Let’s make it useful.
Book a free consultation. We’ll look at what you have and show you what’s possible — no pressure, no jargon.